Aylesbeare Parish Council - Meeting Dates Agendas & Minutes

Meeting Dates, Agenda & Minutes

Next Meeting: 2nd September 2020

Open Public Forum 7:15pm

Meeting 7:30pm

Prior to each Parish Council meeting there is a period of public participation of 15 minutes when then, and only then, anyone may speak unless invited to do so by the Chairman during the meeting.

All Minutes shown are in draft form and are ratified by the Council at the following month's meeting. Parish Council meetings commence at 7.30 pm and are normally held in the Village Hall.

The Annual Parish Meeting commences at 7pm.

Agenda for Online Meeting on 15th July 2020 You are called upon to attend a meeting of Aylesbeare Parish Council to be held virtually (as permitted by Statutory Instrument 2020/392) on Wednesday 15^th July 2020 at 7:30pm. The web address for the meeting is https://us02web.zoom.us/j/84838312666 If you are unable to access the internet you can join the meeting by using any of these telephone numbers 0203 901 7895 or 0131 460 1196 or 0203 481 5237 You will need to enter the meeting number 848 383 12666 And then press # The business to be transacted at the meeting is set out in the agenda below, all supporting documentation is published on the website: aylesbeareparishcouncil.co.uk. Yours faithfully J P Roberts, Clerk to the Council AGENDA Open Public Forum – 7.15pm 1. Apologies for Absence 2. Declarations of Interests in items on the Agenda 3. Amendments to Standing Orders - Council to amend Standing Orders to allow for remote meetings. See Supporting Documentation 4. Ratification of Decisions Made Under Covid19 Lockdown - Urgent decisions taken via email while Council Meetings were suspended due to Covid19 lockdown to be ratified by Council See Supporting Documentation 5. Chairman’s remarks – Opening Welcoming and Jurassic Fibre and Broadband See Supporting Documentation 6. Minutes – to approve the Minutes of the Parish Council Meeting held on 4^th March 2020 View Minutes Here 7. Matters Arising: 5.1 MA(b) The Chairman will put up the waterproof Footpath Parish map on the noticeboard. 5.2 MA(d) Flooding & Drainage – Chairman to gather evidence with Cllr Branson & Cllr Warren and write to DCC seeking a meeting if necessary. Clerk to submit the Drainage Responsibilities information to Topics to consider for publication. 5.3 MA(g) Councillors Contacts – Councillors to consider which details they would like displayed on the noticeboards. 7 Speeding Traffic in Village Way - Clerk to contact Woodbury Parish Council who have just completed training. See Supporting Documentation 10 Planning - 20/0228/FUL: Barns at Barton Farm – Clerk to advise EDDC 11 Operation London Bridge - Clerk to investigate purchase of book and wording of message for noticeboards and website 8. Reports of County and District Councillors – Cllr Claire Wright (DCC) and Cllr Jess Bailey (EDDC) 9. Greater Exeter Strategic Plan To consider any comments we would like to make to the Strategic Planning Committee regarding consultation as per Cllr Bailey’s email of 29^th June View the Email Here 10. Planning 10.1 - 20/1361/MRES – Land East of Antiques Complex, Harrier Court Industrial Estate Council to decide on comments to be made to the Planners 10.2 – 20/173/FUL – Lorams, Perkins Village Council to decide on comments to be made to the Planners 10.3 – 19/0055/RES – Land Adjacent Glebe Farmhouse, Harp Lane To discuss concerns raised with the Chairman and by the Vice-Chairman re. compliance with Planning conditions. 11. Playing Field and Play Area Lease To resolve to renew the lease. 12. s106/CIL Money To discuss the meeting with EDDC on 9^th March and plans to use the money available. See Supporting Documentation 13. Vacancy for a Parish Councillor To discuss the latest volunteer to join the Council See Supporting Documentation 14. Footpaths To discuss action on the footpaths affected by closures See Supporting Documentation 15. Grass Cutting To discuss action on the grass cutting, especially on the playing field See Supporting Documentation 16. Defibrillator To decide which signs to buy for the defibrillator See Supporting Documentation 17. Covid19 & A.L.E.R.T. To discuss the vulnerable residents, the volunteers and the action taken. 18. Flooding To address the blocked culvert at Minchin Lane See Supporting Documentation 19. Finance 17.1 Current balances as at 29^th June 2020 Current Acct £ 6405.33 – Uncashed chqs £ 751.64 – July’s direct debit to BT £54.24 = £ 5599.45 Reserve Acct £ 4847.52 Recreation Fund Acct £ 694.39 Total £ 11,141.36 17.2 To approve payments as follows 17.2.1 Payment to Will Thomas for defibrillator and associated costs £ 406.14 17.2.2 Payment to Vision ICT for hosting email for Sept 2020 to August 2021 £ 21.60 17.2.3 Payment to EDDC for yearly rents on the Playing Field & Play Area £ 50.00 17.2.4 Clerk’s interim wages & receipted expenses for April, May & June £ 652.23 Peninsula Pensions £203.50 & HMRC £150 See Supporting Documentation 17.2.5 Devon Association of Local Councils for annual subscription(Inv. 1897) £ 133.28 20. Date of Next Meeting – Wednesday 2^nd September 2020 -------------------------------------------------------------------------------------------------------------------------------------- Members of the Press and Public are welcome to attend this meeting in in accordance with the Public Bodies (Admission to Meetings) Act 1960 (1) (2). There are no matters of a confidential and contractual nature for discussion under Part B (exclusion of press and public) at this meeting.
Minutes of Recent Meetings Click on the link to view Older minutes are available on our Archived Minutes Page Copies of the signed minutes are available on request from the Clerk.
		2020	2019
		January 2020 February2020 March 2020 Meetings suspended (including Annual Parish Meeting & Parish Council AGM) due to Covid-19 retrictions (Statutory Instrument 2020/392 refers)	January 2019 February 2019 Planning Meeting 2019 March 2019 April 2019 AGM May 2019 May 2019 June 2019 July 2019 No meeting was held in either August or September 2019 October2019 November2019 December 2019
2018	2017	2016	2015
January 2018 February 2018 March 2018 April 2018 Annual Parish Meeting May 2018 June 2018 July 2018 September 2018 October 2018 November 2018 December 2018	January 2017 February 2017 March 2017 April 2017 Annual Parish Meeting May 2017 (AGM) May 2017 June 2017 July 2017 September 2017 October 2017 November 2017 December 2017	January 2016 February 2016 March 2016 April 2016 May 2016 June 2016 July 2016 August 2016 October 2016 November 2016 December 2016	January 2015 February 2015 March 2015 April 2015 Annual Parish Meeting May 2015 (AGM) May 2015 June 2015 July 2015 September 2015 October 2015 November 2015 December 2015
For older minutes, go to the Archived Minutes page

Agenda for Online Meeting on 15th July 2020

Members of the Press and Public are welcome to attend this meeting in in accordance with the Public Bodies (Admission to Meetings) Act 1960 (1) (2). There are no matters of a confidential and contractual nature for discussion under Part B (exclusion of press and public) at this meeting.