Meeting Dates, Agenda & Minutes
Next Meeting
The next meeting will be held on
Wednesday 3rd March 2021 at 7:30pm
To join the meeting please visit https://zoom.us/join
enter 837 2442 4771
7.15pm - Open Public Forum
Including a presentation from Alan Breckon (Planning
Consultant) about the application to build a new property on the B3180
(21/0142/FUL).
If you want to raise an issue but are unable to join
us, please email clerk@aylesbeareparishcouncil.co.uk.
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Members of the
Press and Public are welcome to attend this meeting in in accordance with the
Public Bodies (Admission to Meetings) Act 1960 (1) (2). There no matters of a
confidential and contractual nature for discussion under Part B (exclusion of
press and public) at this meeting.
AGENDA
1 Apologies for
Absence
2 Declarations
of Interests in items on the Agenda
3 Chair’s
remarks – Opening welcome from the
Chairman.
4 Minutes – to approve the Minutes of the Meeting held on 3rd
Feb 2021 as a true & correct record.
5 Matters
Arising
5.1 Completed – The following actions from the previous meeting have
been completed.
9.2 Cllr Bailey
advised that the moveable speed warning signs in West Hill had been effective
and provided useful traffic data. She would report back on
the costs.
10.2 Cllr Trude will go back to the website suppliers to
confirm their complete understanding of the Accessiblity Regs and also consider
the Society of Local Council Clerks option provided by Cllr Thompson.
12.3 Action
required to stop disintegration of the land on the corner between Withen Lane
& Village Way to Minchin Lane.. Clerk
to contact DCC
13.2 Clerk to
sign Cllrs Warren and Branson up for the EDDC consultation focus groups.
14.1 Chairman
& Cllr Bailey to identify the owners of Withybed Lane.
12.5 Clerk to
invite the Head of Planning to the next Parish Council meeting.
15.1 Chairman
to contact the owner of The Limes regarding plans for the telephone kiosk.
5.2 Ongoing – The following actions are ongoing.
6.2.1 Aylesbeare
Properties not able to connect to Jurassic Fibre or BT - Clerk identify any properties not
connected as Aylesbeare risked being delisted from the Connecting Devon &
Somerset tenders.
9.2 Clerk
- Council resolved to buy some 30mph stickers for wheelie bins in the
appropriate parts of the Parish (if residents were willing).
11.2 Council
discussed if any Emergency Powers should be delegated to the Clerk, Chairman or Vice-Chairman in preparation for future
difficulties. Clerk to draw up the
wording.
Cllrs Thompson & Trude to complete redraft of the Emergency Plan.
12.4 The
Council resolved to obtain more sandbags and distribute throughout the Parish (Clerk)
13.1 Cllr
Branson advised that there were 2 versions of Aylesbeare’s Neighbourhood
Plan which
he would go through and see which was the best.
6 Reports of
County and District Councillors –
Cllr Claire Wright (DCC) and Cllr Jess Bailey (EDDC)
7 Playing
Field, Play Area Lease and s106 Funding
7.1 To discuss the play area plans in the light of the
Annual Inspection and decide the nest steps.
7.2 To discuss the goalposts and authorise expenditure on
materials/repairs if appropriate.
7.3 To discuss whether to use The Play Inspection Company
in future and join their rolling repeat inspection service.
8 Grass Cutting
& Lengthsman
8.1 To decide the next steps in this process and whether
to invite tenders. NB The StreetScene
contract expires before the next meeting.
9 Litter
9.1 To
discuss any further action to combat serial littering with empty beer cans
around Harp Lane.
10 Flooding
10.1 To discuss the drain on the corner of Withen Lane and
Village Way/Minchin Lane.
10.2 To discuss the flooding on Footpath 16 (Minchin Lane)
11 2021 Census
11.1 To discuss any action necessary for the Census on
Sunday 21st March 2021.
12 Planning
12.1 EDDC A New
Local Plan for East Devon - To decide
on the Council’s comments for this consultation (to be submitted by noon on 15th
March).
12.2 21/0142/FUL
New Property on Land to the West of B3180
- To decide the Council’s comments on the application.
12.3 21/0318/FUL 2 Storey Extension to Old School
House (retrospective) - To
decide the Council’s comments on the application.
12.4 21/0300/FUL New Garage replacing Shed at 3 Withen
Cottages - To
note that the Council made the following comment – ‘Aylesbeare Parish Council
has no objection to this application’.
13 Finance
13.1 Council to note the current balances as follows -
Current Account £
6710.82, less uncashed cheques (1172.85) = £
5537.97
Reserve Account £ 4847.80
Recreation Fund Account £
694.46
Total £ 11080.23
13.2 Council to authorise the payments listed.
To DALC for invoices 2563 (£36) & 2587 (£18) both
Cllr Thompson £ 54.00
To The Play Inspection Company Ltd for Annual
Inspection (Invoice no. 45539) £ 150.00
To J P Roberts (Clerk) for pay £ 221.75
To DCC Pension Fund £
12.18
To HMRC for PAYE Income Tax £ 43.10
14 Date of Next
Meeting – Wednesday 7th
April 2021.
14.1 Council to decide whether to meet online or at
the Village Hall.
14.2 Council to decide whether to write to object to in
person meetings returning in May 2021.
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Asset Register
The assets held by the Parish Council can be viewed here.