Meeting Dates, Agenda & Minutes

Next Meeting: 


7:15pm PUBLIC FORUM – join in and raise any issues you are concerned about.


7:30pm COUNCIL MEETING – members of the public and press are welcome to attend.


The agenda will be published on this website on Thursday 29th October.

Due to Covid-19 precautions the meeting will now be held virtually using the Zoom platform.



All Minutes shown are in draft form and are ratified by the Council at the following month's meeting.

The draft minutes of the October's meeting are here.


Reports for the Financial Year Ending 31st March 2020

All local councils have to complete and publish details annually concerning the financial year that ends on 31 March.  This information covers both the accounts and the systems each council uses to budget its expenditure, look after its assets (physical & financial), assess risks (and take action to minimise them), comply with legal obligations and minimise fraud.

Once an internal audit has been carried out papers are submitted to the external auditor.  For Aylesbeare this is a company called PKF Littlejohn.

Because Aylesbeare’s expenditure and income are both below £25,000 pa the Council is exempt from any audit by PKF Littlejohn, unless it is one of the few small councils chosen each year at random for an audit.

The papers submitted are called the Annual Governance and Accountability Return and you can view the submission for 2019/20 here.

To complete the return the following 4 pages, which give greater detail, were used.  You can view by clicking on them

Aylesbeare’s Income for 2019/20

Aylesbeare’s Expenditure for 2019/20

The Bank Reconciliation & Variance Analysis for 2019/20

The Asset Register and Councillor Roles

Any person interested has the right to inspect & make copies of all the documents that support the information above, but they have to exercise this right between Monday 7 September 2020 and Friday 16 October 2020 (inclusive).

Any local government elector (or their representative) has the right to question the auditor, PKF Littlejohn, about the accounting records and make objections to the auditor on matters of public interest or unlawful accounting within the same timeframe.

Full details of these rights and opportunities are contained in this Notice of Public Rights.

If you have any questions, or would like to discuss any aspect of Aylesbeare Parish Council, please feel free to contact the Clerk (Jim Roberts,, 07768 457590, 01392 202692) who will be happy to help.


 Minutes of Recent Meetings

 Click on the link below to view

Older minutes are available on our Archived Minutes Page
Copies of the signed minutes are available on request from the Clerk.

January 2020
February 2020
March 2020

Meetings suspended (including Annual Parish Meeting & Parish Council AGM) due to Covid-19 retrictions (Statutory Instrument 2020/392 refers)

July 2020
September 2020
October 2020


January 2019 
February 2019
Planning Meeting 2019
March 2019
April 2019
AGM May 2019
May 2019
June 2019
July 2019

No meeting was held in either August or September 2019

October 2019
November 2019
December 2019

2018 2017 2016 2015
January 2018
February 2018
March 2018
April 2018
Annual Parish Meeting
May 2018
June 2018
July 2018
September 2018
October 2018
November 2018
December 2018
January 2017
February 2017
March 2017
April 2017
Annual Parish Meeting
May 2017 (AGM)
May 2017
June 2017
July 2017
September 2017
October 2017
November 2017
December 2017  


January 2016
February 2016 
March 2016
April 2016
May 2016
June 2016
July 2016
September 2016
October 2016
November 2016
December 2016
January 2015
February 2015
March 2015
April 2015
Annual Parish Meeting
May 2015 (AGM)
May 2015
June 2015
July 2015
September 2015
October 2015
November 2015
December 2015
 For older minutes, go to the Archived Minutes page


Asset Register

The assets held by the Parish Council can be viewed here.